Annual returns and financial statements

Registered with Charities Services

The Charities Act 2005 requires all registered charitable entities (organisations registered with Charities Services after 1 February 2007) to submit an annual return to Charities Services. That annual return will outline their charitable purpose and activities and provide basic financial data, such as an organisation's income, outgoings and net worth. This means:

  • Incorporated societies that are registered with Charities Services have to file an annual return with Charities Services instead of filing an annual return and financial statements with the Registrar of Incorporated Societies.
  • Incorporated charitable trusts and unincorporated groups that are registered with Charities Services have to file an annual return with Charities Services.
  • Companies and other groups (e.g. co-operatives) that are registered with Charities Services have to file an annual return with Charities Services as well as filing any other annual returns (e.g. with the Companies Office).
  • Annual returns can be filed online or on paper and they must be received by Charities Services within six months of the end of the charity's financial year.
  • Accounts do not need to be audited for Charities Services. If your accounts are audited, you are asked to provide these. If your accounts are not audited, you are asked to provide your non-audited accounts.
  • Failure to provide an annual return could lead to a charity's de-registration with Charities Services.

Tip: For further details on Charities Services requirements visit: http://www.charities.govt.nz .

Not registered with Charities Services

Incorporated societies

Under the Incorporated Societies Act 1908, every incorporated society must file a certified copy of its annual financial statement with the Registrar of Incorporated Societies. The annual financial statement will include the income and expenditure of the society for the previous financial year and the assets and liabilities, mortgages and secured loans affecting the society's property as at the end of the financial year. The accounts do not need to be audited unless the rules of the society specify this.

Annual financial statements can be filed online at: http://www.societies.govt.nz or a paper form can be downloaded and filed.

Tip: Make sure you file an annual financial statement. Failure to do so may mean you are struck off the Incorporated Societies Register.

Charitable trusts

Trusts and societies registered under the Charitable Trusts Act 1957 that are NOT registered with Charities Services, do not have to file annual returns.

Tip: For more information on filing annual returns and financial reporting requirements, refer to:

 

Next page: Tax matters

Previous page: Financial reporting

Contents of the Community Resource Kit