choosing the right software
Topics in this section include:
- don't let software choose you!
- Microsoft software donation program and
- free downloads.
choosing the right software
don't let software choose you!
To write letters, organise your client information, or develop a fundraising strategy etc, you'll need the right software. With thousands of packages available, finding the right applications to fit your needs (and IT budget) can be difficult. Don't let software choose you and end up with something unsuitable. If you take the time to assess your needs and choose software that suits your organisation, then you won't waste money and end up with something that simply doesn't work for you.
Checklist for choosing your software
- Compatibility — there's software available that works well on both Mac and Windows computers. There's also a lot of software that doesn't require a super fast processor and a large hard drive to work.
- Stability — ask other users of the software you intend to buy whether it's stable or not i.e. did they experience blue warning screens, frozen keyboards, and strange behaviour from it when they used it? There are also websites that provide reviews of various software from users.
- Scalability — make sure that the software is likely to meet your current and future needs especially if your organisation is growing or likely to grow.
- Support — it's important to find out what level of support comes with your purchase. Use your contacts and ask around. If you have time, you may even like to test the support by phoning and asking a question to see what response you get.
- Ease of use — depending on your situation you may wish to choose software that is not too complicated. But, your needs may require a complex program. If that's the case, just make sure that you include staff training in your budget.
- Individuality — don't be swayed by what everyone else is using. Sometimes software that is not so well-known or free can beat the latest releases. If you choose something less well-known, just make sure that it will still allow you to communicate with everyone else.
- Good deals — if you don't have a big IT budget, keep on the look out for discounted or donated software.
Microsoft software donation program
As we just mentioned, there are places to go to apply for donated software. Microsoft has a program where they donate the latest software technology to eligible non-profit organisations throughout New Zealand. If you're eligible you can apply for a software donation. Applications are evaluated four times a year, and donations are subject to changing product availability. Microsoft's grant-making deadlines are February 15, May 15, August 15 and November 15 each year. Applicants will be notified approximately two weeks after the deadline but it's advisable to allow another 6 to 8 weeks for delivery of software. To check out whether you're eligible to apply and how to apply for a donation refer to — www.microsoft.com/nz/citizenship/giving/swd/guidelines.mspx.
free downloads
As well as donated software, there are also a large number of free "downloads" available out there. This means you can copy a software application off the internet at the click of a button and be able to use it without having to buy it. But, you need to be a little careful about what you download as some of the free software available may be unreliable or untrustworthy. Some websites that are worth checking out where you can download free software are:
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